😩 The problem
You receive files from suppliers, partners, or clients every day — CSV, Excel, XML, PDF, each in a different structure. Some have merged cells. Some are PDFs you have to re-type manually. Some are perfectly structured but use different column names, different date formats, different decimal separators.
Your ops team spends 20 minutes per file just to get it into your system. At 300 files a month, that's 100 hours of pure manual work — every month.
✅ How WeTransform solves it
You define your target format once — the structure your system expects. Then every incoming file, regardless of format or structure, is transformed to match it automatically.
🔁 Configure once, run forever. The first time you process a file from a given supplier, you set up the transformation — column mapping, rules, error handling. Every subsequent file from that same supplier runs automatically, with zero intervention.
⚙️ What the workflow looks like
File arrives — uploaded manually, dropped on an FTP, or pushed via API
WeTransform normalizes it — Autoclean handles PDFs and messy Excels; AI maps columns automatically
Rules apply — date formats converted, prices recalculated, categories mapped to your nomenclature
Errors are flagged — and can be corrected in the interface before the file reaches your system
Output delivered — downloaded manually, or pushed automatically to your ERP or API via webhook
🧾 Real-world example — invoice processing
A finance team receives supplier invoices by email — some as PDFs, some as Excel, some as scanned images. Instead of manually re-entering each invoice into their ERP, they route all files through WeTransform. Autoclean extracts the data from PDFs and images. Rules normalize the format. The output lands directly in the ERP via webhook. Re-keying time: zero.
⏱️ The time savings
One of our clients processes 300 files per month. Before WeTransform, each file required 20 minutes of manual handling — column remapping, format corrections, re-uploads. After automating with WeTransform: 0 minutes per file. The 100 monthly hours became a background process.
Even in a semi-automated setup — where a human reviews and submits — the time per file drops from 20 minutes to 2–3 minutes.
🚀 Taking it to full automation
Once your transformation is configured and running reliably, you can connect a dynamic source (FTP, SFTP, URL) and set a schedule. WeTransform fetches the file, transforms it, and delivers the output — completely hands-free.
👉 Get started
🎯 Create your first target format — define what your system expects
📂 Load your first file and run a transformation — see the result in minutes